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HygieneAssure
Audit Ready. Always Ready.
Dashboard
COSHH Assessments
Upload a safety data sheet, add the site activity and controls, then submit a checked assessment for approval.
Cleaning Risk Assessments
Create a draft from a published CIC, review the suggested hazards and controls, then approve a controlled revision.
Hazard library and mapping rules
Site Dashboard
Live operational snapshot by area — cleaning, verification, titration and competency.
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Controlled document status
CIC approval and review status across this site.
Published CICs
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Draft / returned CICs
0
Due for review within 1 month
CICs approaching their formal review date.
Overdue reviews
Published CICs whose formal review date has passed.
Competency alerts
Repeated cleaning-standard failures that require CIC retraining.
Authorship, approval, revision numbers and formal CIC reviews are system controlled.
A review does not alter the published revision unless changes are required.
CICs at this site
Published documents stay immutable. Formal reviews are recorded separately and remain fully traceable.
CICs awaiting approval
Only nominated authorised approvers can approve and publish a CIC.
Cleaning Frequency Risk Assessment
Risk-assess the cleaning frequency for one CIC or a batch of similar CICs. Complete every dropdown to receive the system frequency determination.
1. Select CICs
Choose one CIC for a single assessment, or tick several similar CICs for a batch assessment.
For a batch assessment, add each similar CIC to the assessment. The full CIC library stays inside the dropdown rather than filling the page.
No CICs selected.
2. Risk factors
Select the option that best represents the cleaning risk. All eight factors are required.
3. Frequency determination
The determination updates automatically when every risk factor is selected.
Total risk score
—Complete all 8 dropdowns to calculate the cleaning frequency.
Frequency RA Register
Master site record of all single and batch frequency assessments. Assessments are retained as audit history.
ATP / Micro Verification
Routine swabs use each eligible site point once per coverage cycle before any routine point can repeat. Failed Micro swabs create a 3-day clearance sequence on the same point.
Site verification controls
Optional and controlled independently by each site. Routine points do not repeat within the selected coverage period unless a failure follow-up is required.
ATP outcome is automatic: reading ≤ pass limit = Pass; above limit = Fail.
A failed Micro result creates a 3-day clearance sequence: Day 1, Day 2 and Day 3.
Coverage rule: routine ATP and Micro points are not repeated within their selected coverage period. Failed Micro points are repeated only through the controlled 3-day clearance sequence.
Verification tasks
Showing open ATP + Micro tasks. Micro clearance swabs are scheduled over 3 consecutive days after a failure.
Optional site modules
Choose which risk assessment sections this site uses. Existing assessments are retained when switched off. Company restrictions set by the Superuser still apply.
Use the “Use microbiological verification” switch below to turn Micro on or off and set its swab schedule.
Switch off to hide the foreign-body / contamination assessment from all CIC views, printouts and exports. Saved assessments are retained and return when switched on. Cleaning Risk Assessments and Frequency RA are separate.
Settings — Company branding, site areas & CIC approvers
Management controls these values once. CIC builders and Team Leaders then select from the controlled list.
Company logo
No company logo uploaded
Site areas & lines / zones
Create the real physical hierarchy used for allocation: Area → Line / Zone → Equipment. Archive items rather than deleting historical records.
CIC review interval
Default period before a published CIC requires formal review. Reviews do not change the revision unless amendments are required.
Site chemicals
Permanently delete unused chemicals from this site. Chemicals linked to CICs, COSHH or titration records cannot be deleted.
Replace chemical across CICs
ATP / Micro verification
Optional site-controlled verification. Weekly routine swabs are balanced across active equipment so the full site is covered within the selected period.
A reading at or below the pass limit is automatically recorded as Pass. A reading above it is Fail.
A failed micro result automatically starts a 3-day clearance sequence.
Authorised CIC approvers
Nominate who can approve and publish submitted CIC revisions. Authorship remains separate and automatic.
Titration & Chemical Verification
Control chemical concentration by area and physical dosing point. All results are recorded as % concentration.
Record titration result
Tested by is taken automatically from the signed-in employee. Pass / fail is calculated by HygieneAssure from the configured acceptable % range.
Outstanding retests
Today's results
Chemical point setup
HygieneAssure does not invent chemical concentrations. Set the target and acceptable range from the site's authorised chemical / supplier specification.
Configured points
Choose a week and select View report.
Reporting Centre
Controlled A4 reports for each HygieneAssure module.
Current Area Operations Snapshot
Current operational position for every controlled area.
Select Build report.
System Audit / Audit Readiness
Automated review of HygieneAssure records for missed, incomplete or overdue controls.
Run the system audit to load findings.
Scope: this is an automated HygieneAssure system-readiness review. It highlights records and controls that may require attention; it does not replace an external BRCGS/customer/certification audit or determine whether a non-conformity will be raised.
Alerts & Notifications
One live management inbox for hygiene exceptions across cleaning, verification, titration, CAPA, training, CIC reviews and shift handover.
Unread0
High / critical0
Active0
Snoozed by me0
Notification centre
Acknowledging an alert records that you have seen it; it does not close the underlying hygiene issue.
CAPA — Corrective & Preventive Action
One controlled action register linking hygiene failures to root cause, corrective action, prevention and effectiveness verification.
Open CAPAs0
Overdue0
High / critical0
Pending verification0
Hygiene Handover
Controlled shift-to-shift handover. Outstanding hygiene risks and actions are carried forward until resolved and every sent handover records who sent and acknowledged it.
Awaiting acknowledgement0
Open actions0
High / critical actions0
Acknowledged handovers0
Handover history
Newest first.
Select a handover to view the full shift record.
Controlled Hygiene Document Library
Site-controlled procedures, COSHH/SDS, risk assessments and hygiene standards. Published revisions remain traceable when replaced.
Published0
Review due ≤30 days0
Overdue reviews0
Awaiting approval0
My acknowledgements0
Training & Competency
Auditor-ready matrix linked to the exact controlled CIC revision.
Operative CIC training coverage
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Current CIC competencies
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Untrained CIC gaps
0
Training in progress / due soon
0
Retraining required
0
Acknowledgements
0
Fully trained employees
0
Cleaning performance retraining alerts
Automatically raised after 3 cleaning-standard / technique failures on the same CIC within a rolling 7 days.
Auditor training matrix
Employees are shown down the left; controlled CICs and required manual subjects are shown across the top.
CurrentDue / in trainingGap / retrainingNot applicable
Recommended for large sites. Turn off only when you need to inspect non-applicable CICs.
Record completed training
Team Leaders and management can record training. Completed records are append-only.
Training requirements
Set whether a CIC or manual subject applies to the whole site, a team or one employee.
CIC revision training impact
Set this before publishing a new revision. Minor changes can require acknowledgement only; major changes require full retraining.
Manual training subject
Staff & Teams
Create employee logins without requiring a personal email address. Job titles are site-controlled; permissions determine what each person can actually do.
Add employee
Managers can create any permitted site role. Team Leaders can add operative-level employees to their own team.
PIN and temporary-password accounts do not need an email.
Employee must change this at first login.
Individual permissions
These start from the selected job title. Change only where this employee needs an exception.
Current staff
Inactive staff remain in historical audit and training records.
New CIC
System-controlled revision number will be allocated automatically.
Approval feedback — amendment required
This comment remains visible while you amend this revision and is cleared only when the CIC is resubmitted for approval.
1. CIC identity & equipment
Add new equipmentCreate a new asset and its first CIC.
Use existing CIC as templateCopy the complete published CIC into a new editable draft.
General CICFor floors, walls, drains, bins and other non-asset cleans.
2. CIC controls
Record the temperature required for this CIC.
Where is this equipment used?
Choose locations in an area, then switch Area to add locations elsewhere. Your previous selections stay selected. One controlled CIC creates a separate cleaning task for every selected location.
The frequency is part of the controlled CIC information and drives the schedule.
Chemicals
Supplier-independent library. Use rate/contact time are controlled on this CIC revision.
PPE
Select from the controlled PPE library, or add a new PPE item with an optional picture.
Cleaning tools
Select from the controlled tool library, or add a new cleaning tool with an optional picture.
Other controls
Controlled safety or access requirements such as Lock Off, Confined Space, permits, barriers or other site controls.
3. Cleaning methods
Numbered cleaning instructions sit below the controlled information shown above.
4. Key inspection points (KIPs)
Dedicated key inspection points; separate from the cleaning method.
Contamination risks and controls
5. Document control
Created byAutomatically recorded from login
Workflow statusDraft